Environmental Permitting Dashboard

In conjunction with the permitting standardization process, the four reports represented as the DashBoard chart milestones in the permitting process as well as progress for Air pre-construction permits and Water Quality treatment works approvals. The milestones used are the 12 standard tasks, which were agreed to by the respective programs, and have been mapped to existing default and non-default tasks currently used in NJEMS.

The standard tasks are:

· Receive Application

· Start Administrative Review

· Send Notice of Administrative Deficiency (NAD)

· Receive Response to NAD

· End Administrative Review

· Start Technical Review

· Send Notice of Technical Deficiency (NTD)

· Receive Response to NTD

· End Technical Review

· Start Public Input

· End Public Input

· Issue Final Decision (Approved, Denied, Withdrawn, Returned)

Dashboard Definitions

• On-Time – Final decision made within the published time period. This is determined by comparing the published time period with the following:

(days received through completion) – (days waiting for NAD/NTD responses)

Example:

• the published time period for a permit is 90 days
• 105 days have passed from the date of receipt to when a final decision has been made
• 25 days were spent waiting for Notice of Administrative Deficiency (NAD) response
• 15 days were spent waiting for a Notice of Technical Deficiency (NTD) response

(105) – (25 + 15) = 65 days

65 days < 90 days

Therefore: On-Time

• Late – Final decision made and exceeded the published time period
• In Process – No final decision made and has not exceeded the published time period
• Backlog – No final decision made and exceeded the published time period

Dashboard Descriptions

Permit Workload Chart

This chart and table provides a snapshot of a program’s workload. It analyzes the number of applications In-Process vs. Backlogged each month. It also analyzes the number of applications Received vs. Completed each month. Lastly, it displays the number of deficiencies sent each month.

• In Process – Count of permits at the end of the month that meet the definition of In Process
• Backlog – Count of permits at the end of the month that meet the definition of Backlog
• Completed – Count of permits that received a final decision that month (Late and On-Time)
• Received – Count of permits received that month
• NAD’s - Count of Administrative Deficiencies (NAD) sent that month
• NTD’s - Count of Technical Deficiencies (NTD) sent that month

In addition to the chart, the Workload Details display each permit activity that is represented in the chart.

Number of Pending Permit Applications Chart

This chart and table identifies the number of permit applications in each stage of the permitting review process. This chart only considers applications that do not have a final permit decision and are in various stages of the permitting process as outlined by the standard permitting tasks. Please note, “Pending NAD Response” and “Pending NTD Response” may also be included in the counts for other stages.

• Received - Receive Application standard task has been completed, Start Administrative Review standard task has not been completed
• Administrative Review - Start Administrative Review standard task has a been completed and End Administrative Review standard task has not been completed
• Pending NAD Response - Send NAD standard task has been completed and Receive Response to NAD standard task has not been completed
• Pending Technical Review - End Administrative Review standard task has been completed and Start Technical Review standard task has not been completed
• Technical Review - Start Technical Review standard task has been completed and End Technical Review standard task has not been completed
• Pending NTD Response - Send NTD standard task has been completed and Receive Response to NTD standard task has not been completed
• Pending Public Hearing - System Date is less than the Start Public Input standard task completed date
• Public Hearing - System Date is greater than or equal to Start Public Input standard task completed date and System Date is less than the End Public Input standard task completed date
• Pending Final Decision - End Technical Review standard task has been completed, no Start Public Input task exists, and the permit meets the definition of In Process.

Or, End Technical Review standard task has been completed, End Public Input standard task has been completed, and the permit meets the definition of In Process.

In addition to the chart, the Pending Permit Details display each permit activity that is represented in the chart.

Median Chart

This chart and table identifies the median time that was required by DEP to make a final permit decision during a specific month. The data is categorized by permit type or permit level and the days allotted are specific to that permit type/level. The days allotted in most cases represents the published time which DEP must make a final permit decision.